Supply Chain and Warehouse Officer

Job Title: Officer – Supply Chain and Warehouse
Work Location: Kathmandu, Nepal
Role Type: Full Time
Division: Agro

POSITION OVERVIEW:

This position is responsible for overseeing the end-to-end flow of goods and materials across the supply chain, ensuring efficient dispatch, accurate billing, inventory control, and smooth coordination between farms, warehouse, production, and sales teams. This role supports daily operations by managing stock movement, facilitating timely deliveries, monitoring production requirements, and maintaining essential documentation and reports. The officer also plays a key role in upholding operational standards, ensuring compliance, and contributing to overall supply chain efficiency.

 KEY ROLES AND RESPONSIBILITIES:

1. Handle dispatch to Morning Customer
   • Ensure all sales orders are packed and prepare to dispatch to all regular morning customers and address to dispatch orders if there are more orders
2. Billing
   • Prepare invoices to all regular morning customers and more morning orders before F&A officer comes to office
3. Dispatch Sales Order
   • Collect sales order provided by sales team
   • Check stock with Storekeeper and collect products for delivery
   • Prepare Delivery plan
   • Handover ready-to- deliver products to driver
   • Deliver sales orders if the driver cannot cover based on the order
4. Coordination with Farms and Warehouse
   • Coordinate with farms for product transfer to the company
   • Coordinate with other farms if instructed by the Manager/Director
   • Coordinate with Warehouse to receive products from farms other than the company
5. Production
   • Prepare daily production plan, plan and schedule resources.
   • Design and set batch coding for all FMCG products and transfer to production team for labelling
   • Understand production process and monitor product quality and escalate to higher authority for any deviations
   • Purchase or coordinate for raw materials and packaging materials required for production
6. Stock
   • Maintain Inbound/ Outbound records
   • Record Inbound materials from farms and other sources
   • Confirm stock for sales orders
   • Track wastage record
7. Documentation
   • Prepare all documents/records required for Organic certification as instructed by Management
   • Daily MIS report (GRN, production and dispatch report)
   • Weekly machine upkeep report and inventory report
8. Administration
   • Repair and maintenance
   • Delivery
   • Purchase miscellaneous office supplies (bill pad, stationery, cleaning products etc) and production items
9. Adhere to all organizational policies, procedures, standards and practices
10. Act with honesty, integrity and good faith at all times
11. Raise any issues or concerns in a manner consistent with company’s complaints and grievance guidelines
12. Undertake any other duties, consistent with skills and experience, as directed by the reporting manager

ACADEMIC QUALIFICATION:

• Bachelors Degree in Management.

SKILLS/JOB SPECIFICATION:

• 1 to 2 years of experience in supply chain and warehousing.
• Bachelor’s degree must be completed.
• Strong negotiation and relationship-building skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office.
• Analytical skills.
• Self-motivated, goal-oriented, and proactive.
• Ability to work independently and within a team.
• Strong organizational and problem-solving skills.